Digital Events Coordinator (German / French / Italian / Spanish)VMLDepartment: MarketingLocation: Lisbon, PortugalLast Updated: 1/10/2025Requisition ID: 8900At VML, we are a beacon of innovation and growth in an ever-evolving world.
Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration.
Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.
We deliver end-to-end solutions that result in revolutionary work.
Purpose of the job: Marketing Coordinator Events plans and executes Microsoft's digital events.
In this role, MC Events acts primarily as project manager who coordinates internal VML resources, Microsoft stakeholders, and third-party vendors.
We are looking for either a GERMAN or FRENCH or ITALIAN or SPANISH NATIVE SPEAKER.
Please only apply if you are a native speaker or minimum C1 level for one of these languages. Responsibilities: Events Consultation & PlanningProvide support on different types of events in line with Microsoft corporate guidelines.Provide consultation on Event Platforms (ON24, Teams) & internal event management tools to internal and external stakeholders.Consult Microsoft stakeholders on situations that require additional reviews and approvals.Events PreparationAct as Project Manager with full responsibility for making event successfully happening.Coordinate all parties involved in an event – VML and Microsoft stakeholders and third parties.Manage event participants' agenda.Manage event assets, e.g., videos and presentations.Events Execution & Post-Events ActivitiesExecute events from start to finish in line with guidelines and procedures.Provide chat moderation support.Manage post-event participants' agenda.Provide reporting and insights from the event.Stakeholder ManagementEducate internal and external stakeholders on the MC Program Events agenda and topics.Act as advisor on tools used for events planning and execution.Share best practices and success stories, engage in knowledge sharing and continuous improvement of our services.Required skills & competencies: Ideally 4+ years' experience in execution of any marketing-related initiatives, incl.
1-2+ years' experience in events management, project or account management role.Experience in managing projects and campaigns of growing complexity.Experience in cooperation with a variety of stakeholders on client and agency side; Exposure to senior client stakeholders.High level of compliance with company rules & processes, e.g., personal data protection or brand guidelines.Proven project management skills & experience, readiness to assume responsibility for own KPIs, track activities progress and meet critical deadlines.Solid skills in Microsoft tools and software: Word, Excel, PowerPoint, Outlook, Teams.Solid command skills and ability to share often complex information in a structured way.Ability to simultaneously manage multiple events and activities, and ability to prioritize urgent and important tasks.A strong team player with ability to establish working relations with culturally diverse internal and external partners.Strong problem-solving skills and orientation to detail.Fluent English is essential (requirement for additional language skills may apply).Native speaker of either German OR French OR Italian OR Spanish.Please note that this Job is based in Lisbon! At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward.
Our Inclusion, Equity & Belonging initiatives reflect our dedication to giving back and making a positive impact in our communities and beyond.
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