Job Title: Executive Personal Assistant
We are seeking a highly skilled and experienced Executive Personal Assistant to join our client's team. The ideal candidate will be responsible for managing the daily life of a multicultural entrepreneur family, including corporate and personal tasks.
Key Responsibilities:
* Personal and Family Support:
o Manage personal agenda and optimize time management
o Arrange personal travel
o Handle personal email and WhatsApp communications
o Oversee main and secondary residences in Portugal
o Assist with stock taking, inventory, and online/offline shopping
o Plan parties, events, and holidays
o Coordinate family activities (after school, pickups, dropoffs, hobbies, engagements)
o Take care of personal finances (payments, tracking)
o Manage house staff and service providers
o Maintain physical and digital archives and complete administrative tasks
o Source and track insurances, with annual renewals
* Executive and Corporate Support:
o Manage agendas and plan meetings
o Arrange professional travel
o Coordinate events and logistics
o Prepare reports, meeting notes, and presentations
o Conduct research and gather information as needed
o Collaborate with other departments and executives
o Support public speaking engagements, interviews, social media events, and seminars
Requirements:
* Bachelor's degree in Business Administration or Executive Assistantship or relevant field
* Minimum 7 years of experience in similar roles, such as CEO/C-Suite assistant, personal assistant, family assistant, family office assistant
* Excellent English language skills, both written and spoken
* Good Portuguese language skills, both written and spoken
* Korean or French language skills highly valued
* Outstanding organizational skills
* Detail-oriented and solution-focused
* Solid knowledge of MS Office, including Excel
* Ability to work autonomously, flexibly, and adaptably
* Proactive attitude and willingness to take initiative
* Multicultural background and/or interest in different cultures
* Excellent listening skills
* Valid driving license
Benefits:
* Opportunity to work with a successful and inspirational business family
* Hybrid position: 3 days on-site (minimum required), 2 days at home possible (but not mandatory)
* Competitive compensation package
* Great opportunity for professional and personal development