Job Title:
Document Controller
About the Job:
We are seeking a highly organized and detail-oriented Document Controller to join our team in Lisbon. The successful candidate will be responsible for managing document management systems, ensuring compliance with standards, and providing progress reports to senior management.
Key Responsibilities:
* Oversee document control processes, managing document flow with suppliers and contractors;
* Distribute incoming documents to relevant stakeholders;
* Track and follow-up on documents in the review/approval phase to ensure timely turn-around;
* Produce regular reports on document status and participate in coordination meetings;
* Communicate with third parties and document control teams for smooth document exchange;
* Organize critical documents like project plans, contracts, and drawings;
* Conduct regular document audits for compliance;
* Manage electronic and hard copy documents, ensuring proper storage and retrieval;
* Evaluate the necessity of archiving previous versions of documents and storing them accordingly;
* Create detailed progress reports for senior management.
Requirements:
* Bachelor's degree in Business Administration, Office Management, Project Management, or related field;
* At least 5 years of experience in document management, preferably in engineering or technical fields;
* Proficient in Portuguese and English;
* Able to manage multiple deadlines and adapt to changing priorities;
* Energetic, self-motivated, and eager to learn;
* Able to work independently or as part of a team;
* Strong communication and organizational skills.