Junior Executive Assistant
(m/f)
Referencia: JN -062024-6459976
Adicionado em 12.11.2024
Sobre os nossos clientes
Our client is specialized in strategic consulting, financial advisory and tailored asset management services.
Descriçăo da oferta
We are seeking a highly organized and proactive Office Manager /Executive Assistant to support together our Group Operations Center and our Executives located abroad.
Description
Executive Assistant
Provide high-level administrative support to senior executives located abroad
Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements
Prepare meeting agendas, take minutes, and follow up on action items
Draft, edit, and proofread documents, reports, and presentations
Handle confidential information with the utmost discretion
Assist with the preparation and coordination of corporate events and projects
Serve as a liaison between executives and other staff members
Conduct research, upload and compile data to assist with decision-making
Office Management
Oversee daily office operations to ensure a smooth workflow
Manage office supplies, inventory, and equipment maintenance
Coordinate with IT to address technical issues and ensure the functionality of office systems
Handle correspondence, including emails, phone calls, and mail
Maintain a clean, organized, and professional office environment
Plan and coordinate office events, meetings, and conferences
Ensure compliance with health and safety regulations
Manage office budget and expenses, including processing invoices and managing petty cash
Profile
Bachelor's degree in Business Administration, Management, or related field preferred
Proven experience as an Office Manager, Executive Assistant, or in a similar role
Over 5 years of experience in similar roles
Exceptional organizational and multitasking abilities
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
Ability to handle sensitive information with discretion and confidentiality
Excellent problem-solving skills and attention to detail
Ability to work independently and as part of a team
Professional demeanour and a positive attitude
Job Offer
An entrepreneurial working environment in a young and motivated team
A multicultural environment where we promote diversity, talent & ideas
The ability to work and interact with a wide variety of specialists
Internal trainings and career development
O que procuramos
Assistante; Executive Assistant; Executive Secretary; Secretária Executiva; Secretária de Direção
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