The strength of the team is each individual member.
Are you ready to turn visions into unforgettable experiences?
You will be part of a vibrant and diverse team of enthusiastic event professionals, committed to creating exceptional meetings and incentives for corporate clients in Malta, Portugal, and beyond.
Immerse yourself in a supportive and collaborative environment that fosters personal and professional growth while emphasizing strong relationships within the team and with our valued customers.
As an Events Executive, you will play a pivotal role in one of Portugal's premier event management companies, steering projects independently from creative conception through event logistics to post-event support.
Responsibilities:
* Respond promptly and professionally to Requests for Proposal (RFPs), showcasing our expertise and commitment.
* Craft compelling, customized proposal presentations and cost estimates tailored to client requirements and travel periods.
* Develop an in-depth knowledge of Portugal's venues, hotels, restaurants, and activities, forging strong relationships with suppliers and exploring new possibilities.
* Proactively follow up on pending requests, maximizing conversion to confirmed business.
* Manage contracting and deposit collection with both clients and suppliers.
* Act as the primary point of contact for pre-event planning, including creating detailed working documents, menu selection, liaising with suppliers, and coordinating transportation for each group.
* Oversee full event management during the operation of the group.
* Issue final invoices and collect outstanding balances with clients, as well as settle final invoices with all involved suppliers.
* Conduct post-event follow-ups and gather feedback for continuous improvement.
Qualifications:
* Secondary level of education; hospitality qualification is considered a plus.
* Previous experience in hotel management, food & beverage, hospitality, or events preferred.
* Ability to work independently and collaboratively, demonstrating responsibility in project management.
* Customer-oriented with an outgoing personality and professional appearance.
* Sales focus and/or prior sales experience highly desirable.
* Proficient in Microsoft Office applications and Office 365.
* Excellent written and spoken English; fluency in other languages considered an asset.
* Flexible to work based on business demand.
* Detail-oriented with exceptional time management and organizational skills.