Mission
We are seeking a highly organized and proactive Office Coordinator to join the Lifthium Technology Center in Coimbra. This role is crucial in ensuring the smooth operation of our office environment, providing administrative support, reception duties, and coordinating services.
Responsibilities
* Administrative Support:
o Manage office supplies inventory and ensure adequate reordering.
o Assist with scheduling meetings, coordinating appointments, and managing calendars.
o Coordinate and communicate effectively with the Oeiras office regarding travel arrangements and other administrative tasks to ensure seamless operations.
* Office Management:
o Oversee daily office operations, including maintenance of equipment and facilities.
o Manage office services such as cleaning and maintenance, ensuring that the workplace is always clean and well-maintained.
o Manage the inventory and buying of food supplies for the Tech Center.
o Ensure compliance with health and safety regulations.
o Ensure office policies and procedures are adhered to.
* Communication Facilitation:
o Act as the first point of contact for visitors and clients, providing excellent customer service.
o Coordinate interdepartmental communication and support team collaboration.
* Event Coordination:
o Assist in planning and organizing company events, meetings, and workshops.
o Coordinate logistics for team gatherings and office celebrations.
* Data Management:
o Maintain filing systems, both electronic and physical.
o Assist with data entry and management of database.
Requirements
* 3-5 years of experience in an office coordination role.
* Strong interpersonal skills – effective when communicating, easy to connect with, adaptable, and collaborative.
* Excellent communication skills, both written and verbal. Proficiency in written and spoken English; Spanish is a plus.
* Organized and proactive, with attention to detail and problem-solving skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Benefits
You will have the opportunity to build something from the start, contributing to a more sustainable future. You will work with the best professionals and latest technologies. As part of the team, you will get a competitive salary, a broad benefits program, and the opportunity to continuously develop your skills and career.