Purchasing Manager Job Description
We are seeking a highly skilled Purchasing Manager to join our pre-opening team at Andaz Lisbon. This individual will be responsible for planning and procurement of materials, including vendor development and administration of contracted services.
About the Role
As a key member of the operations team, the Purchasing Manager will work closely with suppliers, vendors, and internal stakeholders to ensure seamless execution of purchasing activities. Key responsibilities include:
Managing Supplier and Vendor Relations
* Negotiate with selected suppliers and obtain quotations.
* Coordinate and arrange site visits with contractors and end-users for obtaining necessary quotations.
* Maintain close and frequent contact with suppliers to keep up-to-date market and product information.
* Identify and select reliable and regular suppliers for daily food and beverage purchasing based on regular quotations.
* Attend and participate in food tasting panels for food and beverage evaluation and vendor selection.
* Prepare and negotiate contracts with selected suppliers.
* Attend exhibitions/seminars for sourcing new suppliers and products with better price-performance.
* Persuade suppliers to offer or extend rebate programs.
Managing Procurement Activities
* Verify and authorize procurement orders.
* Place orders and expedite deliveries.
* Prepare tender invitations and execute tender openings for selected items and compare tenders for procurement decisions.
* SOURCE alternative products with competitive prices while striving to maintain better or comparable quality, standards, and services.
* Prepare and submit monthly cost-saving reports to the Director of Finance.
* Explore opportunities for green procurement and actively participate in the recycling program.
* Provide suggestions to other departments to achieve cost savings while fulfilling their requirements.
Supporting Property Operations
* Work with operations teams to develop an operational strategy aligned with the brand's business strategy and lead its execution.
* Review comment cards, guest satisfaction results, and other data to identify areas of improvement.
* Evaluate if discipline teams are meeting service needs and provide feedback to teams.
* Participate in walk-throughs on property to ensure that all areas are well maintained, and preventative maintenance processes are in place.
* Tour building on a regular basis speaking with employees and guests to understand business needs and assess operational opportunities.
* Review findings from comment cards and guest satisfaction results with the leadership team and ensure appropriate corrective action is taken.
* Work with the team to implement sustainable work processes and systems that support the execution of the strategy.
* Review reports and financial statements to determine operations performance against budget.
* Communicate a clear and consistent message regarding departmental goals to produce desired results.
Qualifications
The ideal candidate will possess a 4-year Bachelor Degree in Finance/Accounting and/or equivalent certifications or CA. A minimum of 3 years of experience in a leadership position, preferably as a Purchasing/Procurement Manager, is also required. Additional qualifications include:
* Ability to use logic to define a problem, collect information, establish facts, draw valid conclusions, interpret information, and deal with abstract variables for unique or unfamiliar situations.
* Proven leadership and coaching skills with a track record of developing a highly motivated and cross-trained group of progressive accounting professionals.
* Strong oral and written communication skills and the ability to conduct effective group meetings and presentations.
* Ability to comprehend and use technical or professional language either written or spoken to communicate complex ideas.
* Superior computer skills: Microsoft Office, POS/PMS systems, and the ability to create, maintain, and analyze data in Excel spreadsheets.
A team player with problem-solving and foresight skills, the successful candidate will also have pre-opening experience, which is an advantage. We offer a great range of benefits, including long-term career growth opportunities, a motivated and connected team, and complimentary nights at Hyatt properties around the world.