Executive Assistant To The Ceo - Cascais Area
(m/f)
Referencia: JN -082024-6518775
Adicionado em 17.12.2024
Sobre os nossos clientes
Our client is a reference, holding a prominent position in their industry. Currently looking to hire an Executive Assistant to support the CEO.
Descriçăo da oferta
The Executive Assistant plays a crucial role in ensuring the smooth functioning of the CEO's day-to-day operations, helping them maximise their time and focus on high-priority tasks.
Description
Your main duties will be:
Oversees the CEO's agenda, ensuring that time is allocated according to key priorities.
Prepares detailed meeting agendas for the CEO, whether for board meetings, executive committee sessions, or combined gatherings.
Ensures all necessary materials are distributed to participants ahead of time, coordinating with relevant employees as needed.
Ensures all required tools and resources are available and functioning correctly.
Proactively addresses any issues to guarantee smooth meeting operations, involving relevant departments or employees when necessary.
Demonstrates a critical and professional approach when liaising with board members, executives, and other stakeholders to effectively manage the CEO's schedule and avoid any conflicts.
Plans and coordinates travel logistics, including flights, accommodations, and itineraries for the CEO and other key participants in meetings.
Ensures all travel arrangements align with the CEO's preferences and schedule, and proactively suggests restaurants and activities.
Prepares detailed expense reports.
Creates purchase orders for the CEO and Chairman.
Provides support to the Administrative Assistant and steps in as needed, assisting with office management and offering administrative support to HQ operations.
Profile
The selected candidate will hold:
Bachelor's degree in Secretariat/ International Relations (is a plus)
Proven experience in a similar role
Fluent in English
Fluent in Portuguese
MS Office, specially Word and Excel
Experience of working with SAP (is a plus)
Highly driven individual focused on continuously enhancing the team's efficiency and effectiveness
Flexible with a proactive and problem-solving attitude
Team player with strong collaboration capabilities
Detail-oriented and capable of multitasking in a fast-paced environment
High level of integrity and ability to handle confidential information
Ability to interact professionally with internal and external stakeholders.
Job Offer
We offer the opportunity to work in a known company supporting the Executive team.
O que procuramos
Assistente Executiva, Executive Assistant
Contacto da Michael Page
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