REPORTS TO: CEO Please Read This Full Job Post Before You Apply: Do you thrive on solving problems and figuring out the possible... and impossible? Do you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, efficient, and doable? You'll read web pages, books, watch videos... whatever it takes... to gain what you need to quickly solve a problem. Every day. That's just who you are and how you get stuff done.
ROLEYou serve as the liaison between the CEO of Client Accelerators, Buontempo Properties, and the rest of the company. This means you are responsible for executing processes and making decisions on behalf of the CEO. You will work on a one-to-one basis on a variety of tasks related to the CEO's working and personal life.
You'll work directly with our accomplished CEO who usually has his head in the clouds thinking abstractly about visionary projects and client strategies. Your sole job is to make sure that many of his day-to-day necessities are taken care of so his time is freed up for thinking, business development and executing. Given his time constraints and personality, some of his requests to you will be abstract and ambiguous. But you're an independent and critical thinker who isn't intimidated by that. You never fear asking a 'stupid' clarifying question. But you also don't need step-by-step instructions and you frequently do quick research to generally educate yourself on the topic, so you can ask smarter, clarifying questions to zero in on the right approach and solution for the task at hand.
To be the best executive assistant for him, you will need to be flexible, calm under pressure, a strategic thinker, and also able to work quickly when needed.
The CEO's requests won't always be easy. He's always stretching and growing himself and that will mean the same for you. If you get stumped easily, this is definitely not the right job for you. He's ONLY interested in someone who thrives on being stretched, challenged, intellectually stimulated... and never broken.
ResponsibilitiesManaging projects on behalf of the CEO to ensure the team is held accountable and KPIs are metMeeting Minutes on the Weekly Executive Meeting, Mike's 1-1's, as well as documenting project status from these meetings to hold attendees accountableEach week, ensuring the CEO's agenda is set by prioritizing all items/projects where he is neededDebrief CEO at beginning of each day on emails/messages/requests/inquiries that you are unable to respond to without his insightActing as a Liaison with the Leadership team and CEODealing with all incoming communication inquiries on behalf of CEOAssisting the CEO in the execution of new projects and objectives within the companyActing as point of contact for all direct reports of CEOOrganizing travel and complicated itinerariesConserves executive's time by reading, researching, and routing correspondenceEnsuring the CEO's home is stocked with all necessary itemsReminding the Executive of important tasks and due datesAssist with any other tasks not directly in need of the CEOCode Credit Card Transactions monthly on the CEO's behalfResearch and purchase gifts for both business and personal occasionsHelp research new markets for Real Estate AcquisitionsHelp CEO deal with banks & refinancing propertiesRun Pro-Formas on Properties CEO locates as potential acquisitionsRequirementsHard QualificationsMinimum of 2-4 years experience supporting a C-level executive or business ownerBachelor's degreeMinimum 2 years relevant experienceExcellent interpersonal skillsDemonstrated proficiency with Microsoft Office SuiteProven ability to perform in a fast-paced, dynamic environmentAbility to handle multiple high priority tasksLaptop with high speed internet accessSoft QualificationsStrong business acumenSelf-directed, flexible and enthusiastic with a focus on ResultsExceptionally strong time management and organizational skill setProactive with the ability to multitask while providing high attention to detailExcellent analytical and problem solving skillsBenefitsCompetitive Salary PackageUnlimited PTO after three monthsAn excellent career progression roadmapSeniority levelAssociate
Employment typeContract
Job functionAdministrative
IndustriesIT Services and IT Consulting
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