Job Title:
Document Controller (M/F)
About the Role:
We are seeking a highly organized and detail-oriented Document Controller to join our team in Lisbon. As the Document Controller, you will be responsible for managing document management systems for the company and all projects, ensuring compliance with standards and providing progress reports to senior management.
Responsibilities:
* Oversee document control processes, managing document flow with suppliers and contractors;
* Distribute incoming documents to relevant stakeholders;
* Track and follow-up on documents in the review/approval phase to ensure timely turn-around;
* Produce regular reports on document status and participate in coordination meetings;
* Communicate with third parties and document control teams for smooth document exchange;
* Organize critical documents like project plans, contracts, and drawings;
* Conduct regular document audits for compliance;
* Manage electronic and hard copy documents, ensuring proper storage and retrieval;
* Ensure circulation of the latest document revisions and archive previous versions;
* Create detailed progress reports for senior management.
Requirements:
* Education in Business Administration, Office Management, Project Management, or similar;
* 5+ years of experience in document management, preferably in engineering or technical fields;
* Proficient in Portuguese and English;
* Ability to manage multiple deadlines and adapt to changing priorities;
* Energetic, self-motivated, and eager to learn;
* Ability to work independently or in a team;
* Strong communication and organizational skills.