Responsibilities
• Provide front desk services at a reception counter, mailing and courier services, stationery
supplies for the office and answering telephone calls for company general lines.
• Conduct weekly inspection of the entire office space and report any issues to the workplace
manager.
• Manage travel arrangements which includes transportation, accommodation and liaise with
the hotel for corporate discounts.
• Manage the pantry services such as maintain the beverages inventory, replenish the
beverages, liaise with vendors, etc.
• Ensure food storage organizers, utensils, plates, cups etc. is provided to each pantry area.
• Provide sufficient supply of groceries such as dairy products, coffee beans, drinking water,
biscuits, bread, fruits, cereal etc.
• Responsible to manage the office security such as visitor access, employee access and
maintain the checklist for access card activation and reactivation.
• Responsible for managing the office services such as office cleaning, potted plant, pest
control, etc.
• Coordinate and monitor activities of contract suppliers, manage vendor relationships and
ensure the signed contract checklist update regularly.
• Assist workplace manager in managing the procurement activities such as issuance of
Purchase Order, Received Goods and Services and Payment of Invoices.
• Assist the workplace manager in managing the coworking clients which includes managing
the booking system, liaise with finance for issuance of invoices, communicate with clients,
etc.
• Support other workplace administrative tasks as assigned by the supervisor as an when
needed.
Qualifications
• At least 2 years experience in Facilities/Administration/Workplace Assistance/
Procurement Assistance
• Good in MS Office (MS Word/Excel/Power Point)
• Good communication and negotiation skills
• Good planning and organizational skills
• Possess good problem analysis skills and able to make decisions
• A ‘can do’ attitude in facing challenges and problem solving.
• Customer service orientation and team player.
• Able to communicate and write in English.
Education
• Professional Certificate or Degree in a relevant subject
Remarks
• The position requires work in the office five days a week.