Position: Project Management Service Contractor
Location: NCI Academy, Oeiras, Portugal (On-site)
Security Clearance: NATO SECRET (Mandatory)
Overview:
The NCI Academy seeks a highly skilled Project Manager to lead the planning, execution, monitoring, and reporting of complex projects under the Academy s Programmes of Work. The role involves direct coordination with key stakeholders, including NCI Agency staff, the Project Sponsor, and Work Package leads. This position requires a deep understanding of project management methodologies, risk management, and familiarity with NATO s organizational and operational environment.
Key Responsibilities:
1. Project Planning & Execution:
o Develop and manage the Project Management Plan (PMP), including tasks, resource allocation, and schedules using ServiceNow.
o Support Work Package Leads in task planning, execution, and status monitoring.
o Oversee resource bookings and track project expenditures via Oracle Enterprise Business Application (EBA) and ServiceNow.
2. Project Monitoring & Reporting:
o Prepare and submit quarterly Project Highlight Reports (PHR) and Project Completion Highlight Reports (PCHR).
o Facilitate monthly and quarterly project reviews, capturing action items, decisions, and status updates.
o Provide regular updates on project progress, earned value, budget expenditures, and KPI status to NCI Academy leadership.
3. Risk & Issue Management:
o Proactively identify, manage, and mitigate project risks and issues.
o Maintain and update the project risk register in ServiceNow.
o Conduct monthly risk reviews and collaborate with stakeholders on risk mitigation strategies.
4. Stakeholder Coordination:
o Lead engagement with NCI Academy, NCI Agency, and ACT stakeholders to ensure alignment on project requirements and deliverables.
o Organize and facilitate meetings and workshops with customers and stakeholders.
5. Proposal Development:
o Assist in the development of price proposals for the 2025 Programme of Work, including cost estimation and resource planning using the R2P Business Intake tool.
Qualifications:
Essential:
* NATO SECRET security clearance valid at the time of proposal submission.
* Proven experience managing Programmes of Work between the NCI Agency and large-scale customers.
* Demonstrated expertise in projects focused on Training Needs Analysis, learning solution design, and delivery innovation within the NATO environment.
* Proficiency in both Agile and Waterfall project management methodologies.
* Advanced experience using ServiceNow and JIRA for project tracking and reporting.
* Strong background in risk and issue management, including proactive risk mitigation strategies.
* Familiarity with the NATO Command Structure, NATO Force Structure, and NATO Political Structure.
* Experience working in international settings with military and civilian components.
* Project Management Certification: PRINCE2, PMP, or equivalent.
Desirable:
* Experience in developing training materials and content for educational programs.
* Knowledge and previous experience with NCI Academy processes and operations.
Language Proficiency:
* English language skills at level 3 (STANAG 6001), equivalent to B2-C1 (Upper Intermediate to Advanced level): Listening (3), Speaking (2), Reading (3), Writing (2).
Work Arrangements:
* On-site work at the NCI Academy in Oeiras, Portugal, with occasional travel to other NATO and NCI Agency locations.
* The contractor will operate under the NCI Agency AAS+ Framework Contract, reporting directly to the NCI Academy PM supervisor.